Providing timely financial accuracy and controlling expenses.
-Building strong vendor relationships for client.
-Filing all invoices received electronically
-Clarifying invoice data, items purchased, and prices with employees and vendors
-Matching invoices with purchase orders, processing, and paying invoices that are approved
-Internal in-house transactions and payments.
-Ensuring all payments are made on time with terms set with vendors.
-Ensuring all discounts are being taken in a timely manner with vendors.
-Preparing 1099 forms
-Finding savings with vendors through discounts, offerings, or net terms
-Reviewing and auditing vendor statements
*Communicating with vendors for any missing invoices or unauthorized purchases
-Reviewing and auditing credit card purchases and collecting all receipts for transactions.
*Reporting any unauthorized purchases
-Reviewing, auditing, and reconciling bank statements
*Reporting any unauthorized purchases
-Collection of W-9's, COI, and needed information for proper set up for vendors.
Generating revenue and accurate reporting.
-Building strong relationships with customers and vendors
-Preparing invoices
-Filing all invoices electronically
-Processing and recording transactions
-Processing, verifying, and posting receipts for goods sold or services rendered
-Maintaining records regarding payments and account statuses
-Research and resolving account discrepancies in a timely manner
-Obtaining information from other departments to ensure records are up to date and accurate
*Ensuring ledgers and journal entries are up to date
-Generating reports and statements for internal use
-Review accounts for outstanding payments and collecting past due payments
*Contacting customers regarding accounts in a timely manner
*Updating invoices with proper notes of all communications
Organizing and maintaining confidential personal records.
-Building strong relationships with employees
*Assist in answering all human resource related questions
-Organize, maintain, and update internal databases with digital personnel records of relevant employee information
-Reviewing of documentation turned in by employees
*Report any errors found to appropriate manager
-Reviewing of documentation for background checks, pre-employment screenings, drug testing, etc.
*Report any errors found to appropriate manager
-Keep and track records of leaves such as sick, vacation, maternity, LOA, FMLA, etc.
*Have internal records ready for appropriate manager
-Scanning and filing all records received electronically in confidential files/ system
-Reviewing of benefit documentation turned in by employee
*Work with client's broker on benefits
*Work with carriers
*Open enrollment & new hire benefit process
*Communication with employees of benefits offered
*Track benefit information for employees
-Assist payroll department by providing employee information on leaves and employee benefits
-Organizing, planning, and communicating all travel arrangements for employees to departments needing that information (payroll and accounts payable)
Collecting and reviewing timekeeping information and accurate paychecks.
-Building strong relationships with employees
*Assist in answering all payroll related questions
-Managing and reviewing paper and electronic timekeeping records
-Auditing timecards based on company and state requirements
-Calculating payable hours, commissions, bonuses, tax withholdings, and deductions
*Per federal, state, and local regulations employee worked in
-Calculating and reporting prevailing wage/union payroll accurately
*Working with contractors/sub-contractors on reporting
-Preparing and issuing earning statements
-Issuing paychecks in a timely manner
-Managing direct deposits
-Maintaining employee records
-Coordinating and working closely with HR staff to ensure correct employee data
-Providing administrative assistance to the account department for accuracy
*Paying and filing taxes in a timely manner
Keeping paperwork organized and filed.
-Answering and transferring phone calls
-Taking phone messages from clients
-Updating vendor and client information in software
-Sending emails
-Schedule appointments
-Updating calendars
-Write meeting notes
-Updating inventory of office supplies, placing orders when needed
-Organizing emails and filing in appropriate folders
-Completing research projects for management
-Paper documents scanned, labeled, and filed electronically
-Upload scanning documents into file server
-Generating reports for business review
-Shredding of paper documents and incinerate services
More information to come soon!
Contact us for details and price quotes.
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